Manuscript Preparation (geek notes)

Today I’ve been getting my book manuscript ready for its final submission to Oxford University Press. Nothing very exciting – just working out how to get LaTeX to comply with their “Notes to Authors” instructions. I thought I’d make some notes here about solutions I’ve discovered to the various problems. (I’d only recommend venturing below the fold if this is the kind of thing that interests you…)

First up, Oxford want all notes to appear as endnotes – regardless of whether they will appear as footnotes or endnotes in the finished book. These endnotes can come either after each chapter or at the end of the entire text, but there has to be a new page for each chapter’s notes. The notes have to be in the same sized font as the ordinary text, and they must be double spaced, with lots of margins for the copy-editors to use.

One way to achieve this is using the endnotes package, which seems to have been included with my installation of TeXShop (it isn’t on C-tan, which surprised me.) In the preamble write:

\usepackage{endnotes}

and then:

\let\footnote=\endnote

That will remove all your footnotes. To get them replaced as endnotes, insert the following at the end of each chapter:

\newpage

\begingroup

\setlength{\parskip}{4ex}

\renewcommand{\baselinestretch}{1.5}

\renewcommand{\enotesize}{\normalsize}

\theendnotes

\endgroup

You can change the spacing between notes by messing with the “\parskip” number, fontsize by messing with the “\enotesize” value, and spacing within notes by changing the figure for “\baselinestretch”. All these changes seem to be happily restricted to the notes themselves.

Next issue: If you’re submitting files, OUP want the endnotes as files separate from the chapters themselves. How does one split up the entire .pdf output without buying some incredibly expensive Adobe product?

If you’re working on a Mac, this is easy: from within the output pdf, go to “print”, input the range of pages you want turned into a .pdf and select “pdf > save as pdf” from the bottom left hand corner of the print dialogue box. Voila!

Additions, amendments and suggestions welcome in the comments.

One Reply to “Manuscript Preparation (geek notes)”

  1. You can split the output of a single file into two PDFs by using texexec. You’ll want to run it something like

    texexec —pdfselect —selection=1:20,25:40 —result=file-1

    texexec —pdfselect —selection=21:24 —result=file-2

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